Leadline DocsApplication Form Questions
Overview
Application Form Questions are the individual questions that make up an Application Form. They are candidate-facing and are organized into sections within the Application Form. Questions can be configured to contribute to a candidate's Lead Score, helping end-users identify which candidates are the best fit for a position.
Every Application Form must contain at least one section with at least one Application Form Question.
→ See 103 - Application-Form for more information on Application Forms.
What are Application Form Questions?
Application Form Questions are the questions candidates answer when submitting an application for a position. They are organized into sections within the Application Form and are used by submissions to generate Lead Scores for candidate submissions.
→ See 112 - Submissions for more information on Lead Scores and how they are used to evaluate candidates.
Who Creates Application Form Questions?
Application Form Questions are created by users responsible for configuring Application Forms for a position. You must have the appropriate permissions to create, edit, or delete Application Form Questions.
→ See 124 - User-Roles for more information on user permissions.
Where are Application Form Questions Created?
Application Form Questions are created within sections inside the Application Form tab of the Position details page.
→ See 101 - Platform-Links for the direct link to the Positions page.
When are Application Form Questions Created?
Application Form Questions can be created or removed at any time. At a minimum, the Application Form must always contain at least one section with at least one question before a Position can be published.
→ See 103 - Application-Form for more information on Application Form requirements.
Why are Application Form Questions Important?
Application Form Questions configured with weighted answers generate Lead Scores for candidate submissions. Lead Scores give end-users an objective signal for determining which candidates are the best fit for a position — without having to manually review every submission individually.
→ See 112 - Submissions for more information on how Lead Scores are calculated.
What Types of Questions are Available?
Application Form Questions can be any of the following types:
| Question Type | Description |
|---|---|
| Range | Candidate selects from a predefined set of ranges (e.g. "1 year of experience" as minimum, "10 years of experience" as preferred) |
| Single-Choice Selection | Candidate selects one answer from a list of options |
| Multiple-Choice Selection | Candidate selects one or more answers from a list of options |
| Free Text Reply | Candidate provides an open-ended written response |
| Photo or File Upload | Candidate uploads a file (supported types: .docx, .doc, .pdf, .jpg, .jpeg, .png, .webp) |
| Video Upload | Candidate uploads a video (.mp4 and standard selfie-video formats from desktop or mobile are supported) |
| Date Selection | Candidate selects a date from a calendar input |
How Do I Create Application Form Questions?
There are several ways to add questions to an Application Form.
→ See 601 - Create-Application-Form-Questions for instructions on how to create Application Form Questions
What is the Question Library?
The Question Library contains a set of pre-built questions organized into four categories. Questions from the library can be added directly to any section of an Application Form without additional configuration.
Note: The ability to create your own custom question libraries is coming in a future release.
The four categories are:
Information Capture — questions designed to collect general candidate information such as resume uploads, video introductions, start date availability, and self-provided transportation.
Candidate Preferences — questions designed to understand candidate preferences such as travel availability, remote vs. onsite preference, work schedule availability, and salary expectations.
Skills & Experience — questions designed to assess candidate qualifications such as years of relevant experience, technology proficiency, language proficiency, and licensure or certification uploads.
Candidate Verification — questions designed to verify candidate eligibility such as drug test consent, citizenship eligibility, sponsorship requirements, clean driving record attestation, and background check consent.
→ See 601 - Create-Application-Form-Questions for instructions on how to add questions from the Question Library to an Application Form.
What Question Configuration Options are Available?
Each custom question can be configured with the following options:
Screening Question
| State | Behavior |
|---|---|
| Enabled | The candidate must answer the question. Their response must match a preferred answer for the submission to be marked as a Match. If it does not match, the submission is still collected but marked as Not a Match. |
| Disabled | The question is not required. |
→ See 604 - Designate-Question-as-a-Screening-Question for instructions on designating an Application Form question as a Screening Question.
→ See 109 - Pages for more information on how Match and Not a Match status affects post-submission landing pages.
Tear-Off Question
| State | Behavior |
|---|---|
| Enabled | The candidate's response is hidden from all non-admin users. Used for compliance-sensitive questions such as DE&I reporting, veteran status, or disability status. |
| Disabled | The candidate's response is visible to all users. |
→ See 605 - Designate-Question-as-a-Tear-Off-Question for instructions on designating an Application Form question as a Tear-Off Question.
Weightless Question
| State | Behavior |
|---|---|
| Enabled | The question is excluded from the Lead Score calculation. The candidate is neither rewarded nor penalized regardless of their response. |
| Disabled | The question is included in the Lead Score calculation. |
→ See 606 - Designate-Question-as-a-Weightless-Question for instructions on designating an Application Form question as a Weightless Question.
Demographic Question
Note: This option is only visible if your organization has an Indeed Job Post API integration enabled.
| State | Behavior |
|---|---|
| Enabled | The question is tagged as a demographic question for Indeed's compliance and record-keeping requirements. This is a backend tag only — the candidate experience is not affected. |
| Disabled | The question is not tagged as a demographic question for Indeed. |
→ See 607 - Designate-Question-as-a-Demographic-Question for instructions on designating an Application Form question as a Demographic Question.
→ See 108 - Job-Board-Integrations for more information on enabling the Indeed Job Post API integration.
Can I Rearrange Questions or Sections?
Yes. Each section header and each question title has a grip handle. Click and drag the grip handle to reorder sections or questions within the Application Form.
Can I Edit Existing Questions?
Yes. Existing questions can be edited at any time by users with the appropriate permissions.
→ See 124 - User-Roles for more information on user permissions.
→ See 601 - Create-Application-Form-Questions for instructions on how to edit existing questions.
Can I Delete Existing Questions or Sections?
Yes. Questions and sections can be deleted at any time by users with the appropriate permissions. At a minimum, the Application Form must always retain at least one section with at least one question.
→ See 124 - User-Roles for more information on user permissions.
→ See 601 - Create-Application-Form-Questions for instructions on how to delete questions and sections.
Can Application Form Questions be reused across multiple positions?
The Question Library is standard and available across all Positions. For questions that are not in the Question Library, it is recommended to import an existing Application Form from another Position rather than rebuilding questions from scratch. This ensures consistency across similar roles and saves time when creating new Positions.
→ See 601 - Create-Application-Form-Questions for instructions on how to import an Application Form from an existing Position.
What Happens to Existing Submissions if a Question is Deleted?
Deleting a question triggers a new draft version of the Application Form. If that draft is published, the updated Application Form becomes the active version and candidates will answer the newly configured set of questions going forward. Existing submissions collected under a previous version are not affected — they remain tied to the version of the Application Form that was active when they were submitted.
→ See 111 - Positions for more information on draft versioning.
Can Sections be Renamed?
Yes. Sections can be renamed at any time without affecting the questions contained within them or any existing submissions. It will trigger a new draft version of the Application Form however.
→ See 601 - Create-Application-Form-Questions for instructions on how to rename sections within an Application Form.
Is there a limit to how many questions or sections an Application Form can have?
No. There is no hard limit on the number of questions or sections an Application Form can contain. However, it is best practice to keep Application Forms concise — ideally between 1 and 15 questions. Shorter forms generally result in higher completion rates and more complete submissions.
→ See 601 - Create-Application-Form-Questions for instructions on how to create questions and sections.
Related Topics
103 - Application-Form — Understand how Application Form Questions are organized within Application Forms
111 - Positions — Understand draft versioning and how it applies to Application Form changes
112 - Submissions — Learn how Lead Scores are calculated using Application Form Question weighted values
109 - Pages — Learn how Screening Question Match and Not a Match status affects post-submission landing pages
119 - Lead-Scores — Learn how Lead Scores relate to Weightless Questions and the overall scoring calculation
124 - User-Roles — Information on user permissions for creating, editing, and deleting Application Form Questions
108 - Job-Board-Integrations — Learn about the Indeed Job Post API integration and how it relates to Demographic Questions
128 - Indeed-Integration — Learn how Demographic Questions relate to Indeed job postings and EEO compliance
101 - Platform-Links — Direct link to the Positions page and Application Form tab
601 - Create-Application-Form-Questions — Instructions for creating, editing, deleting, importing, and rearranging Application Form Questions and sections
604 - Designate-Question-as-a-Screening-Question — Instructions for designating an Application Form question as a Screening Question
605 - Designate-Question-as-a-Tear-Off-Question — Instructions for designating an Application Form question as a Tear-Off Question
606 - Designate-Question-as-a-Weightless-Question — Instructions for designating an Application Form question as a Weightless Question
607 - Designate-Question-as-a-Demographic-Question — Instructions for designating an Application Form question as a Demographic Question